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How to Create an Email Group and Distribution List in Outlook

Creating a Distribution Listing from e-mail recipients

I’ve received a bulletin with a lot of people in the To and CC field. As we’re all going to work on the same project, I desire to create a Distribution List containing these people.

Is in that location an piece of cake way I tin can create a Distribution List directly from the message or do I have to manually add everybody (I hope not…)?

Y’all can create a Contact Group (every bit Distribution Lists are called in Outlook 2010 and later) directly from the recipient list of the bulletin but depending on your Outlook version and settings, you might demand to take some additional steps.

Outlook 2010, 2013, 2016, 2022 and Office 365

Creating a Contact Group from the recipient list of a bulletin goes quite quickly in Outlook 2010 and later;

  1. Right click on a recipient in the message header in the Reading Pane.
  2. From the context menu that pops-up, choose; Select All
  3. Now that all the recipients are highlighted, press CTRL+C to copy them or correct click on the selected addresses and choose Copy.
  4. Open your Contact Group or create a new one via;

    New Items-> More Items-> Contact Group

    (or use the keyboard shortcut CTRL+SHIFT+L)
  5. Press the “Add Members” button and select “From Accost Volume”.
  6. Place your cursor in the field side by side to the “Members->” button.
  7. Press CTRL+Five to paste the copied addresses.
  8. Printing OK and the addresses will be added to the Contact Grouping.

Yous can repeat the steps above if multiple addresses have been added to both the To and CC fields.

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Via the right click menu, you can easily select and copy all recipient addresses from a message. (click on image to enlarge)

Via the correct click menu, you can hands select and copy all recipient addresses from a message. (click on image to enlarge)

Outlook 2007

Outlook 2007 buttonThe higher up trick volition not work in Outlook 2007 equally the copy command there will only copy the listed names and not the actual underlying e-mail addresses. Unless all these addresses accept been added to an Address List in your Address Book already (like the Global Address List of an Exchange business relationship), this will issue in unresolved names.

You tin can still accomplish the same via a slight detour;

  1. Correct click on the bulletin in the message list and choose “Message Options…”.
  2. In the “Internet headers” box at the bottom, scroll down until you see the list of email addresses for the To or CC field.
  3. Select all the names and addresses but make sure y’all do non select the “To:” or “CC:” text itself (don’t worry almost whatsoever actress spaces though).
  4. Press CTRL+C to copy them.
  5. Open up your Distribution List or create a new 1 via;

    File-> New-> Distribution List

    (or utilize the keyboard shortcut CTRL+SHIFT+50)
  6. Press the “Select Members…” button.
  7. Place your cursor in the field next to the “Members->” button.
  8. Press CTRL+V to paste the copied addresses.
  9. Press OK and the addresses will be added to the Contact Grouping.


Note:
If y’all become an mistake when pressing OK and Outlook complains nigh not being able to resolve a contact, the issue is most likely caused by your organisation non assuasive the comma ( , ) equally a separator graphic symbol. You can enable this option via;

Tools-> Options…-> push button Email Options…-> push button Advanced East-mail Options…-> option: Let comma as address separator

Select full email addresses from the Internet Headers via Message Options

In Outlook 2007, carefully select the addresses from the Message Options dialog.

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How to Create an Email Group and Distribution List in Outlook

Source: https://www.msoutlook.info/question/create-contact-group-from-email-recipients